Cloud Property Management System by Gearco — Trusted by thousands of users since 1996 and founders of True Extended Stay®

Cloud Property Management Systems

The Cloud Property Management System company trusted by thousands of users since 1996.

Founders of True Extended Stay® technology.

Longest Stay


Nights Running
32.6 Years

Average Stay


Nights Running
1.6 Years

Average Occupancy


Weekly & Forever

What Gearco can do for you...

With Gearco's Cloud Property Management System, you'll have the access to manage True Extended Stay® Hotels, Independent Hotels, Housing & Rental, Vacation Rental, Bed & Breakfast, and Self Storage properties within one system. So you handle your day-to-day business functions like property revenue collection, customer transactions, security control, inventory management, maintenance tasks, tax tracking, daily audits, and much, much more!

Best of all, we can keep you within budget...

  • Manage 15 to 1,000+ rooms with one or more properties.
  • Reduce ongoing costs and expenses with our revenue recovery solutions.
  • Use our enterprise platform for any property size or count.
  • Get a guaranteed easy thorough implementation on every property.
  • Receive excellent lifetime support from all of our experienced teams.
  • Make an easy decision — no required contracts.

  • Are you a True Extended Stay?

    Get the Flash Activity Dashboard

    Stay in the know. . .
    The Flash Activity Dashboard provides real-time stats for your entire enterprise.

    Gearco CPMS

    The markets we manage.

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    True Extended Stay®
    Independent Hotels
    Bed & Breakfast
    Vacation Rentals
    Housing & Rentals
    Self Storage

    For True Extended Stay® operators.

    With our True Extended Stay® system, you can truly operate properties where guests stay 7 to forever nights and get automated processes such as automatic tax limits with rebate credits, city ordinance length-of-stay caps, renewal rules with no folio size restrictions, rate roll-ups, automatic late fees, and damage and deposit retention controls—just to name a few. And also, you'll be pleased to know that we easily handle true extended stay inventory management for the forever guest. At Gearco, we know and support the difference for true extended stays.

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    For independent hotel operators.

    Owners and managers of small scale hotels, all-suite hotels, and limited service or midscale hotels can relax knowing Gearco will enforce business rules, control rates, govern operational processes, and prevent loss. Also, you easily manage reservations by using channel managers for OTA and GDS bookings.

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    For Bed & Breakfast operators.

    Gearco is an intuitive, easy to learn solution for your Bed and Breakfast. We'll connect your properties to the major OTAs and GDS, increasing your visibility .

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    Rentalgears :: Housing

    For housing & rentals companies.

    For properties governed by housing laws, you'll enjoy flexible rent-rolls with a blend of housing and extended stay guests, complete with accurate tax management. No need to worry about tracking agreements: we have a complete flexible paperless solution with instant, court-ready document recall.

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    Rentalgears :: Vacations

    For vacation rental companies.

    Manage multiple vacation properties with ease using Gearco, which features intuitive online booking, powerful automation tools, flexible business rules, an advanced rate manager, and much more!

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    Get self storage for guests.

    Operate your single or multi-location storage facilities more efficiently with our user-friendly Storagegears — a great extension for extended stay properties with self storage. Enjoy time-saving features such as electronic signature capture, phone integration, email, and text messaging.

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    What are customers saying about Gearco?


    4.5 Stars

    Christal Harman
    We have very unique business needs for the system and they have gone over and above to accommodate our requests for changes and help us resolve issues to ensure we are operating as efficiently as possible. From start to finish they make the entire launch and implementation process as smooth as possible.

    5 out of 5

    Richard Smith
    It is not super complicated which is what I like.

    4 out of 5

    Joni Stringfield
    It is easy to navigate, Any new employees trained catch on within a day, Everything needed to run a hotel is provided in this system. There is always someone a phone call away if there are any questions.

    5 out of 5

    Susan Stephens
    Great company! Always great customer service and willingness to help our business stay current.

    5 out of 5

    Read More Reviews

    The CPMS business solutions we provide.

    Take advantage of our experience — We've built, deployed, supported, and managed property management systems for various markets since 1996. While handling 1000s of users on our platform, our teams have continued to provide guidance, implement change, and supported properties like yours in times of need.

    Manage from anywhere — Access your properties from anywhere while controlling how and when others can access your information.

    Increase your exposure and gain new custromers — Gain access 100+ reservation channels that include OTAs, GDS, and your Website using Cloud Reservations.

    Stay ahead of market demands using Rate Matrix pricing rules — automated real-time dynamic rate rules based on complex rate plans and occupancy levels. Great for specialized conditional rates by selective guests, companies, special conditions, and market demand.

    Earn Additional Revenue with Rate Lock — earn 8% to 30% in additional revenue on every long-term in-house guest when the tax cycle ends—and on every renewal thereafter—forever.

    Optimize your front-desk for long-term stay business — Get the best extended stay services for property management using our True Extended Stay® technology.

    Leverage our front-desk Thin Client solutions — Get a cloud optimized computer system that provides quick recovery time for your business.

    Get great cloud solutions — Get global accessible solutions day to day with our products and services for operations & customers — keeping you free from system support.

    Maximize operations and accounting processes — Control operations work-flow without impacting accounting procedures. You can manage a cash or accrual basis GL without impacting operational processes. Also, get automated delivery of Daily Accounting Reports and GL feeds with many different interface types for accounting systems.

    Access our Implementation Teams — For setups, system changes, or multi-property bulk changes, our Implementation Teams are here for you.

    Control your security — Get solid security options that handle application access levels, computer access levels, network access levels, and feature access levels.

    Maximize your bottom line — A dollar saved is a dollar earned. Let Gearco protect your assets by managing your work-force rules and work flows when handling transactions and procedures.

    Protect your business from high-risk customers — Track unwanted customers across one or more properties while collecting unpaid revenue using our global DNR tracking system.

    Drive better communication — Get Apps and services that drive better communications between your front-desk, customers, and operational teams.

    Get better automation — Automate your front-desk workflows using our paperless solution to capture and deliver compliant documents using Geraco Cloud Send.

    Provide a better guest experience — Control WIFI access, bandwidth, device counts, and safe surfing for a better Internet experience for your guests.

    Protect your business from scary tax audits — Get managed tax posting of city, state, local, or exempted taxes and they are completely handled by Gearco. Taxes are automated so your front-desk never has to manually calculate or stop taxes during a room transaction.

    Measure events with Global Tracking Accounts — tag then track non-paying guests across your entire brand, for events like COVID-19, while gaining insight on the impact of lost or gained revenue.

    Gearco Solutions

    Putting the gears to work.

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    Cloud Reservations
    Cloud Paper
    Cloud CC
    Cloud Ops
    Abi Cloud Intelligence
    Cloud Portal
    Wifi Control
    Front-Desk Computer

    Cloud Reservations

    Solutions for online reservations and channel management.

    Our two-way interface makes it easy to capture reservations, securely store credit cards, and synchronize inventory between the CPMS and all target channels.

    Use Gearco's LOS Protection system to control and allocate True Extended Stay inventory to prevent reservation overbookings against in-house forever guests.

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    Cloud Paper

    Solutions for going paperless.

    Allows your front-desk to capture driver's license photos, profile data, and signature for each adult without typing, and it is digitally stored with registration documents and purchase receipt signatures.

    Over 1 million documents captured in the last 12 months saving trees, toner and cost. . .

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    Cloud CC

    Solutions for credit card processing with EMV and PCI protection.

    Get integrated secure PCI EMV and tokenization credit card processing with signature capture and touchscreen tech.

    Securely stored credit card data that meets PCI compliance with minimal effort from your staff.

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    Cloud Ops

    Need easy apps for operations?

    Gearco Cloud Ops automates interactions and services between your front desk and operations teams.

    Also, control which local, public, or company networks users are allowed to access Cloud Ops.

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    Gearco's Artificial Bot Intelligence

    Abi gives you smart responses to the questions you ask through conversation from our cloud. She's always connected to your properties and available to give you instantaneous answers about your property metrics like total occupancy, average daily rate, expected revenue, and so much more.

    You need only ask!

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    Cloud Send

    Centralized Communication Services.

    Extraordinary management experiences come from the right Communication Platform. Centralize your communications between front-desk, operations, customers, and vendors.

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    Cloud Portal

    My Guest Portal for Customers.

    My Guest Portal provides self-servicing benefits by saving time with online access to pay rent and skip the line. In addition, it helps reduce traffic to the front office and saves of office supplies.

    Also, stay compliant and support COVID-19 Social Distancing.

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    Cloud Wifi Control

    Take control of your wifi.

    Get control of your property's wifi by managing bandwidth, number of devices, blacklisted sites, and on-time rent access.

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    Thin Client

    For your front-desk.

    Manage your business now and in the future with the powerful, highly configurable, and long life-cycle HP Thin Client + Gearco Apps running on Windows 10, quad-core processing, dual 4K monitor support, and dual network connectivity.

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