Accounting methods — Support for both Accrual or Cash basis accounting. Use Accrual basis if you require the daily portion of room rent to be posted nightly and/or is due upon check out. Use Cash basis if you require total rent to be prepaid and posted immediately upon a check in or renewal.

Accounting methodologies — Gearco supports both accrual and cash based revenue accounting. You can simply run reports to access accounting postings or use the configured chart of accounts to export or integrate daily GL entries. Enterprise class companies may use a shared master chart of accounts with support for individual property account overrides. This allows your properties to operate based on the same set of policies and procedures regardless of the accounting method.

Unlimited folio history — no set limit to amount of folio history for a guest's stay. Currently, Gearco's longest active folio is more than 17+ years for a single stay with complete history. Also, history and tracking is retained on each associated secondary guest.

Multiple stay folio history — upon departure, folio history is retained for an agreed upon time-frame. Multiple stays are tracked by the same customer profile without issuing member IDs. Based on your rules and DNR requirements, folio history maybe used to collect lost revenue from previous stays.

Tax management — Tax management is posting of city, state, local, or exempted taxes and they are completely handled by Gearco. Taxes are automated so your front-desk never has to manually calculate or stop taxes during a room transaction. Based on length of stay, type of transaction, and tax type, taxes will automatically calculate, start, and stop based on the tax account settings. Including Online Travel Company Tax (OTC), the additional taxes are to be reported and remitted by lodging operators to the state and local governments. We continuously receive positive feedback from tax audits and auditors.

Extended stay based pricing — truly price rooms by the week or set time frame; it's not just multiplying the daily rate × nights. With simple to complex rates structures, you can establish distinct rates for mix-markets that's easy to manage.

Rate Matrix pricing rules — automated real-time dynamic rate rules based on complex rate plans and occupancy levels. Great for specialized conditional rates by selective guests, companies, special conditions, and market demand.

Gearco Rate Lock™ — earn 8% to 30% in additional revenue on every long-term in-house guest when the tax cycle ends—and on every renewal thereafter—forever.

CLC Lodging support — easy pricing, reporting and membership capture for guest members of the CLC Lodging program.

Deposit management — collect room deposit at different rates based on length of stay, room type, and time-frame. Deposits are maintained in a separate account and not a part of the folio. Gearco will enforce your rules in terms of when and how deposits are returned or applied.

Extended stay rent roll — dates are rolled forward based on payment rules and not based on daily rate posting. Great for managing non-leased long-term stay units.

Customize Invoices for local and federal government agencies — Produce automated custom invoices to comply with agency requirements for line-items terms, pricing, and contact delivery. Stay in compliance and get paid faster.

Automatic Late Fee rules — auto-post late fees based on the last renewal date using complex yet flexiable rules to comply with local laws. Late fees rules can vary based on length of stay, days late, purchase nights, and more — never loss revenue and always stay compliant.

LOS Protection™ — protect your true extended stay room inventory from unknown departures by using our historical length-of-stay protection formulas.

Be more organized with Smart Tags — Tag any item in the cloud like guests, folios, and rooms to organize them, track them, handle follow-ups, trigger charges, create work-flows, or apply business rules for reporting.

Payment plans — create payment plans for point of sale type items that where payments are made based on a payment schedule. For example, improve your check-in conversions with a pet deposit payment plan. You can create a payment plan for pet deposits that allows the guest to pay over the next three renewals.

Automatic Surcharge rules — auto-post items to the folio based on a set of rules. For example, save on credit card fees by auto-posting a 1% charge for credit card transaction; which may be limited to all renewals vs check-ins.

Debt collection — with our multi-stay tracking, you can collect outstanding debt from previous stays and prevent new check-ins until debt is paid.

Theft prevention assistance — control when, how, and why rates are calculated based on stay dates, rate plans, and date locking. The extended stay rent roll manages dates — not the front desk. Any change requires void rules or select permissions and are always tracked by audit logs.

DNR Manager — DNR (do not rent) manager tracks and prevents future rentals from unwanted customers, or assists with collections on previous balances.

Dual market mix rules — configure your property to logically operate as a mixed True Extended Stay and Hotel blend based on room type or rate plan. This allows market rules and procedures to be enforced based on the room classification and/or how the rate plan is valued.

Task work orders — create and work tasks for any job. Use tasks to simplify communicating jobs with your maintenance teams.

Global Tracking Accounts — tag then track non-paying guests across your entire brand, for events like COVID-19, while gaining insight on the impact of lost or gained revenue.

True Extended Stay reporting — with over 100+ reports available , you can manage with ease. From transaction, customers, and rates to tracking for thief trending. Use gcManager, the management reporting console to access management level reporting with property consolidated options, advanced parameter selections, and various formats — Screen, PDF, Excel, and Email & SMS/Text delivered using Gearco Cloud Send.

Enhanced security — security options that support application access, computer access, network access, and credit card vault transaction use.